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Set item properties

You can set item properties both before and after item registration. You can not add item properties to whitelisted items.

Show me the item properties

Property	Description	Registration
User	Identity of the user registering the item	Derived automatically by the IGS
User's IP address	IP address of user’s PC at the time of registration	Derived automatically by the IGS
Timestamp	Time of registration	Derived automatically by the IGS
Filename	The name of the file that was registered	Taken from the uploaded file
Location	The location of the file that was registered	Not specified
Expiry	The date the item will be automatically deregistered	Supplied by the user (default is never)
Collection name	The name of the target collection	Supplied by the user
Custom Properties	See note	Supplied by the user (optional)

Custom Properties These are name and value pairs supplied at registration time that provide extra contextual information for each registered item. In addition, your organization's policy might make use of these properties in order to define different actions depending on the properties of the matching items. Custom properties have no special meaning to the IG Server; it simply stores them for each item and returns them in query results for matching items. For example, the properties might indicate a particular functional department, for example, Finance. You enter name and value pairs as free format text.

How do I...

• Set item properties when registering a new item?

  1. Click Registry.

  2. Click on the Item Manager tool bar.

     The Register an item dialog is displayed.

  3. Select Registered item from the Item type drop down menu.

  4. Click Choose File.

     The File Explorer window is displayed.

  5. Select the file you want to register.
  6. Select the collection you want to add the file to from the Collection drop down menu. You can create a new collection to add the file to from this dialog.
  7. Optional. If your IGS has been configured to force item classifications, select the item classification from the ClassificationA classification is an IG Server term that comprises an internal numerical level associated with a configurable description that together indicates the level of document sensitivity. If the classification feature is enabled, a classification has to be applied to all registered items. Default classification descriptions include 'Top Secret', 'Confidential', and 'Unclassified'. The classification is used when the Gateway queries the IG Server. The IG Server will report the highest classification of all the matching items and will return the number of matching items and fingerprints at each classification level. drop down menu.

  8. Click Add properties.

     The Add properties dialog is expanded.

  9. Click to add name and value pairs. Click Add.
  10. Click Register.
• Set item properties for a registered item?

  1. In the Registry centre, select the file you want to set properties for and click the icon.

     Item details are displayed.

  2. Click the Edit button and make your changes.
  3. Click OK.

See also...

• Classify content
• Deregister content
• Register content
• Registry Search
• Set item properties
• Work with content

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